Job Title: Executive
Assistant (EA) to Chairman
- Location: Doha, Qatar
- Salary: $23K - $32K per annum
- Industry: Office and Administrative; Executive Office
- Work Type: In-office; Full-time
Description
- Experience Required: 8+ years of relevant experience arabic speaking
Role Overview
We are looking for a highly
organized and proactive Executive Assistant to manage the
Chairman’s office. The role requires strong coordination skills, discretion,
and the ability to manage complex schedules across office and construction site
locations while working closely with senior leadership and department heads.
Key Responsibilities
Chairman’s Office Management
- Manage the Chairman’s calendar,
appointments, and daily schedules.
- Coordinate and organize meetings at
the office as well as outside locations and construction sites.
- Act as the primary point of contact between the
Chairman and internal/external stakeholders.
- Ensure timely follow-ups and smooth execution of the
Chairman’s directives.
Coordination & Communication
- Liaise with all department heads for
day-to-day coordination.
- Align schedules, meetings, and priorities across teams.
- Ensure effective communication flow between the
Chairman’s office and departments.
Scheduling & Planning
- Prepare and track accounts schedules.
- Prepare, monitor, and update construction site
schedules.
- Assist in planning site visits, reviews, and project
timelines.
- Maintain accurate records of meetings, schedules, and
action items.
Administrative Support
- Handle confidential documents and information with
discretion.
- Prepare reports, schedules, and presentations as
required.
- Support day-to-day administrative and operational needs
of the Chairman’s office.
Required Skills & Qualifications
- 8+ years of experience as an Executive
Assistant / Senior PA
- Proven experience managing senior leadership
offices
- Strong scheduling, coordination, and organizational
skills
- Experience dealing with construction site
schedules and accounts coordination
- Excellent communication and interpersonal skills
- High level of confidentiality, professionalism, and
attention to detail
- Ability to multitask and work under pressure
Key Competencies
- Time management & prioritization
- Stakeholder coordination
- Problem-solving
- Attention to detail
- Discretion & integrity
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